Various studies over time have shown that if power distribution is disrupted even for as little as a minute, at any point of operation due to the unscheduled breakdown of equipment, it can costs data centres as much as USD$8000 on average.

The duration of breakdown is directly proportional and exponentially related to lose. As such, every effort should be made to make sure that no further damage happens to your equipment. This is true for every type of data centres including those that manage critical data and websites to cloud-based applications.


Safety of workers and technicians should be an important concern for businesses. Data centres that are susceptible to a variety of occupational hazards. Using lockout tags can be helpful in the process. By involving your team in proper inspection and training they will be aware of the potential dangers that might occur in a sequence of unforeseen events.

Maintaining proper work orders

If you are planning to manage every single detail regarding the work orders manually then it is going to be a very tedious and cumbersome job. Regardless of what project that is being scheduled to be completed, if the work orders are going to be automated and carried out digitally by using software solutions, the task becomes a lot easier.

In most of the cases, the companies that are choosing preventive maintenance plan do so with the help of Computerized Maintenance Management System or shortly known as CMMS software. For any proactive data centre manager, maintaining up to date documents with respect to maintenance is crucial and CMMS can help with that.

Standard checklist

A proper checklist that lists every single task/equipment is indispensable when it comes to effectively verifying essential records. It doesn’t matter if it is going to be a physical equipment and machinery or documentation. A properly standardized checklist will help workers to check and verify equipment or assets in an organised manner and help improve the performance of the facility.

When it comes to data centres, these are normally referred as EOP or Emergency Operating Procedures and SOP or Standard Operating Procedures. MOP or Methods of Procedures are also considered important and all these three procedures put together can be used based on the requirements of the data centres.

Planning maintenance and inspections at regular intervals

It is a commonly understood fact that data centres make use of many UPS and batteries to prevent any downtime due to power failures. With the help of a preventive maintenance plan, your maintenance team will be able to carry out regular inspections on UPS and batteries, thus chances of sudden power failure and breakdown are significantly reduced.

Studies have shown that for UPS units on which preventative maintenance plan was performed at least two times in a year, the mean time between failures is a lot higher than those UPS units that weren’t maintained annually.


I hope this article was useful for you to learn more about how preventative maintenance plan can help your business. There are so many possibilities that are unlocked with the help of this. Make the most out of it. If you have any doubts with regards to this, let us know through the comments and we will be glad to help you out. If you have any suggestions regarding how we can improve the article, let us know them through the comments as well for us to improve.

Do you have any other reservations about trying out a CMMS solution? Have you tried any in the past? What is your opinion or experience while using those? What is your perception of the long-term viability of this technology? Let us know through the comments.